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I Want to TEAM MANAGE

Firstly, a big thank you for volunteering to be Team Manager for your team. It’s a very important role to help each team run smoothly.

 

Overview
A team manager is the link between Sharks Basketball Club and your team, they are responsible for:

  • administration and management of the team and

  • welfare of all team members at training and competition.

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Key Contacts

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Responsibilities and duties

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Start of season checklist

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Team Registration

  • Register yourself as Team Manager on PlayHQ.  Register here

  • Email the junior coordinator (geelongsharks.juniors@gmail.com) and advise them you have registered on PlayHQ and the team you are the Team Manager for (eg: I’m John Smith, I’ve registered as Team Manager.  Please allocate me to my team, U12 girls Frilled Sharks).  The junior coordinator will then link you to your team in PlayHQ.

  • Once you’ve been linked to your team in Play HQ Check all players & coach(es) are registered on PlayHQ  - My-Teams-View-Squads - PlayHQ.  (This is very important.  Players cannot take part in a game unless they are registered.  This includes fill in players. )

 

Uniforms

 

Working with Children Check

  • Apply for a Working With Children’s Check Card. Register or update details here

    • Existing card holders need to update organization details and link Sharks Basketball Club

    • Exemptions apply to Police and Teachers, please email a copy of your current teacher card to geelongsharks@gmail.com

 

Member Protection Forms

  • Member Protection Form:

    • You are required by Basketball Victoria to complete a Member Protection Form and return this to the club every two years.

    • Please fill out the form and have this witnessed by a relevant authority. Access Member Protection Form

    • Forward your Member Protection Form either by:

 

Communication

 

During season

 

On Game Day

  • Before the game - log onto PlayHQ and check all players are registered.  No players can take to the court unless they are registered.  (Instructions in ‘at start of season checklist’ above)

  • If players have paid their registration but aren’t listed in your team, advise the club (geelongsharks@gmail.com) of any players you need to add.  This needs to be resolved BEFORE the players take the court.

  • Help the scorer with questions they have (or ask the referee for assistance)

  • Make sure each player has a drink bottle & refill them (or get parents to refill them) as required.

  • You are the liason between the coach & players/families.  Encourage families to speak to you with any concerns they have, particularly on game day so the coach can concentrate on the game.

  • Refer any concerns about player / parent behavior or coaching to the Sharks president (geelongsharks@gmail.com)

  • Make sure no parents / siblings sit on the bench – this is for players only

  • Assist players with injuries (ice available at the desk at all venues)

  • At the end of the game, encourage players to clear the bench area quickly so next team can prepare for the game.

Forfeits

  • Our club has to pay a fine to Geelong United of between $100 - $130 for every game we forfeit

  • We aren’t charged this fee if we give at least 7 days notice before the forefeit.

  • Process when your team needs to forfeit a game:

    1. Try and get fill in players from another team

    2. If cannot get enough fill in players, email geelongsharks@gmail.com and let the Sharks President know – preferably 7 days before the game (eg: if a number of players will be away at school camp). 

    3. Sharks president then advises Geelong United of the forfeit

    4. Teams must not contact Geelong United directly about forfeits, it needs to be communicated via the Sharks President

 

In the lead up to finals (U12 and above).

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  • Check your players have qualified for finals.  Generally each player needs to have played 10 games throughout the regular season to qualify to play finals.  You can check how many games have been played by each player in PlayHQ: Accessing player information on PlayHQ. The 'Games' column shows the number of games played.

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At end of season

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  • Optional - Collect money & organize a card and gift from the team to the coach to be presented at end of season

  • Optional - Organise an end of season break up (can be as simple as a catch up at McDonalds or a local park)

  • Delete the Team Heja group

Other resources

 

Also being a Team Manager requires other responsibilities, our club prides itself on protecting the children in our care, please ensure you have read ‘Club Documents’ on our website and have an understanding of:

 

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If you have any questions or identify an issue please contact the Junior Coordinator or Club Welfare Officer.

 

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Thanks again and good luck!

 

For any other queries you may have, please contact Katie Terpstra (0402 406 391)

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